Artic Driver (Construction Industry)

• Administer on site the ISO 9001:2015 procedures and ensure that the guidelines outlined in the Company Manual are adhered to.
• Maintain site filing in accordance with the Company site file structure in softcopy format. Site Administrator to ensure that he/she are copied on all incoming correspondence and outgoing correspondence so that a complete filing system is maintained in softcopy format. On completion of project all documentation not already in softcopy format is to be scanned and saved into project file.
• In the absence of the site Health & Safety Officer maintain health and safety files.
• Liaise with the Site Manager on a daily basis regarding site requirements for materials and plant and the requisition of same. Upon completion of the relevant requisition ensure that the deliveries are followed through with the supplier and upon delivery ensure that materials are checked and signed for.
• Complete all necessary documentation for hiring and off-hiring of plant items in conjunction with the Plant Department. A weekly plant report to be given to Project Manager and when amended/agreed to be signed off and forwarded to Plant Department.
• In the absence of the site Health & Safety Officer ensure that the necessary test certificates for all plant are kept up to date.
• Complete all weekly document returns to the HR Department, including site organisation charts; attendance records and missing ticket reports.
• In the absence of the site Health & Safety Officer, carry out site inductions for all new persons entering the site and ensure that all health and safety documentation is adequate.
• In the absence of the site Health & Safety Officer, ensure that all persons on site have the relevant safepass and certification for the works they are carrying out.
• In the absence of the site Health & Safety Officer, complete the necessary safepass; construction skills and induction register and from time to time carry out “spot checks” to ensure that all documentation is in place.
• In the absence of the site Health & Safety Officer/Project Manager ensure that all sub-contractors site specific safety plans and method statements are handed over prior to commencement of works.
• By means of a time management system, monitor all time and attendance records for both direct/agency labour and forward to the HR Department on a weekly basis.
• In consultation with the site Q.S. and by means of the time management system, monitor labour resources of each sub-contractor on site and forward to QS on a weekly basis.
• Issuing of all drawings received to relevant parties with accompanying issue sheet and maintenance of an up to date and accurate record of same on a drawing register in softcopy format.
• In consultation with the Project Manager, updating and issuing monthly Project Report.
• Attendance at weekly site team meetings so you are kept up to date with what is happening on the project.
• The Site Administrator to act as administration support to the Project/Contracts Manager based on the project, which may include typing of letters; minutes etc.
• At the completion of the project the Site Administrator will be responsible for the archiving of all site correspondence; drawings etc. (in softcopy format as far as possible) and in accordance with the site archiving procedures/checklist.
• All safety documentation to be filed in hardcopy format only (legal requirement) and forwarded to Head Office for archiving.
• The Site Administrator, in conjunction with the BCAR/Quality Manager; Contracts Manager and Quantity Surveyor, will be responsible for the compilation of documentation from the relevant sub-contractors in softcopy format, which is to be included in the O&M Manual and upon completion of same all softcopy documentation to be forwarded to Head Office for final collation.
• Such other duties as may be assigned to you by the Company from time to time.
• This Job Specification is not exhaustive and is also subject to change.

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Key Responsibilities

• Carry out property inspections to assess retrofit works and verify that completed installations meet the required specifications and SEAI standards.
• Support the administration of retrofit projects, ensuring all documentation is completed accurately and on time.
• Work closely with contractors, project teams, and external assessors to ensure projects progress efficiently and any issues are resolved promptly.
• Build and maintain positive relationships with homeowners by providing professional guidance and responding to technical queries where required.
• Attend site visits and project meetings, recording key actions and maintaining organised project records.
• Keep project management systems up to date with site photographs, inspection notes, correspondence, and project milestones.
• Monitor outstanding defects or remedial works and confirm they are completed to the required quality standard.
• Assist with the administration of SEAI grant and incentive processes, ensuring compliance with programme requirements.
• Maintain accurate records for all assigned projects, including customer details, contractor information, and site documentation.
• Liaise with internal departments to ensure projects are delivered efficiently and customer expectations are consistently met.
• Prepare reports, presentations, and supporting documentation as required.
• Contribute to continuous improvement by identifying opportunities to enhance processes and service delivery.
• Stay informed of developments in the retrofit and energy efficiency sector to ensure best practice is maintained.

Quality, Compliance & Health & Safety

• Follow the organisation's Quality, Environmental, and Occupational Health & Safety Management Systems.
• Complete all required quality and compliance documentation, including corrective action records where necessary.
• Promote safe working practices by identifying and reporting hazards or potential risks.
• Ensure all work is carried out in line with company policies, industry regulations, and relevant legislation.
• Adhere to company driving procedures, complete vehicle safety checks, and comply with all applicable road traffic regulations.

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• Carry out attic insulation works in accordance with company procedures and industry best practice.
• Install insulation materials to roofs, lofts, and floors to improve the energy efficiency of residential properties.
• Prepare work areas before installation, ensuring all surfaces and access points are suitable for the work being undertaken.
• Install attic access flooring and storage platforms where required.
• Ensure adequate ventilation is maintained within roof spaces and fit ventilation products as specified.
• Protect and insulate pipework, water storage tanks, ducting, and other services located in attic areas.
• Complete floor insulation works, including carefully removing and replacing floorboards where necessary.
• Use hand and power tools safely and correctly to complete installations to a high standard.
• Keep work areas clean and tidy throughout each project and dispose of waste materials appropriately.
• Record completed work, including photographs and installation details, in line with company procedures.
• Work closely with colleagues and supervisors to ensure projects are completed efficiently and on schedule.
• Provide a professional and courteous service when working in customers' homes, respecting their property at all times.
• Comply with all health and safety requirements, company policies, and quality standards.

• Produce detailed structural steel models using Tekla Structures software.
• Generate fabrication drawings, GA drawings, assembly drawings, and material lists.
• Liaise with project managers, engineers, and workshop personnel to ensure design accuracy.
• Review project specifications and construction drawings.
• Coordinate detailing activities to meet project deadlines.
• Identify and resolve design clashes and constructability issues.
• Assist with project documentation and revision control.
• Support continuous improvement of detailing processes and standards.

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